top of page
Upcoming Events: Upcoming Events

​​

Consigning For Stores

​

Some important information for Consigning at the Sundown Ski Swap:

  1. What we accept and what we DON'T accept

  2. How to pre-register your items

  3. How to tag and label your items

  4. How to drop off and pick up your inventory

  5. What the ground rules are..  the swap agreement on commission split, inventory risk, payments, etc.

 

​

1)  We accept: 

  • New and used: Skis, bindings, snowboards, cross-country skis, boots, and ski/snowboard clothing

  • New helmets

  • Winter sport related items, such as boot bags, carriers, snow shoes, race items, but reach out first to confirm acceptance. 

​

   What we don't accept.... Please do not bring:

  • Damaged or "unserviceable" gear, such as old bindings or skis/boards with damaged edges.   

  • We do not accept used helmets

  • We do not accept poles, gloves or goggles. 

  • We do not accept any clothing that isn't for winter sports.   No tee-shirts, shorts, shoes, etc.  

​

​

​​2)  Pre-Registering your items for the swap, and creating your inventory

​​

Online Entry 

  • Using your consignment number, you can use the online entry (Remote Data Loader) to incrementally enter your items.   Follow the online instructions here.

​​

Spreadsheet Entry

​

The cut off date for submitting inventory is 2 weeks before the swap (Oct 18'th), because we need time to load, print and get them back to you.   AND, you need time to put them on the items before you load them on your truck.​

 

3) Tagging and Labeling your items

​

There are 3 major pieces we need to manage the swap:

  • Inventory: You must get us your inventory at least 2 weeks ahead of time, so we can load them into our system and generate unique item numbers with the cost, description, and barcode.

​

  • Colored Tags and Twine: During your inventory period, we suggest that you take that time to Tag and prep all of your items.  Each shop is assigned a specific color tag to help us easily identify your products.  You should start attaching these tags to clothing and accessories, skis and boots.   Boots are a bit more complicated because they are clunky.   You are also assigned a specific colored twine to tie the boots together.  Again, this helps us figure out who owns which boots, since the tags on boots are the first things that get damaged or torn off as people try on boots.     Information on how and where to attach the tags to items are here.     If you run out of the tags or twine, let us know and we will send you the URL's from Uline and Amazon for ordering more.   Contact us with any questions.         At the end of the swap, we use those colored tags to quickly identify your inventory and get it back to you.

​

  • Item Labels: As you are tagging your items, we need to print item labels for everything you send us.   And get it back to you so you have time to put them on each tag.   That's why we need the 2 weeks pre-swap to get the items printed, mail them, and give you time to apply them.

​

​

4)    ​​​​​Drop-Off Time and Pick Up Times:

  • Drop Off:   We will contact you and arrange a time on the Thursday before the swap begins. 

  • Pick Up Times​:   All items must be picked up on Sunday beginning at 2 PM and no later than 5 PM. You will be contacted with an assigned time-slot for an orderly pickup process    

​

​​​

5)   Consignment Agreement, terms, payments, risks, etc.    By bringing items to our swap, you agree with the following terms:

  1. Consignment Fee:  Sundown Ski Patrol retains 20% for all sold items, and we use that money to pay for the medical supplies, medical and patrol training and the operations of the Ski Patrol.   Since we operate as a non-profit organization, the Swap is our main sources for funding, and we sincerely thank you for being such a large part of it.

  2. Payment: We will mail you a check within 10 days of the end of the swap, along with a full inventory of what sold and was returned.

  3. Inventory Risk:  We DO NOT scan your inventory in when you arrive and do not scan it out when you pick up your items.  We assume you have brought all the items you registered but have no idea if you did.   So, we are not responsible for gaps in inventory lists.   Every item we sell is scanned and recorded, and we provide a list of sold vs unsold items with your payment.

  4. Security: We have patrollers at each door, and only allow one way in and one way out of the swap, and  bags and backpacks are restricted.  Every item sold is stamped, and every item leaving the swap is checked for a stamp.   We understand that some smaller items can be shop lifted more easily, which is why we generally don't allow them.  We also separate clothing purchases from equipment purchases, with additional check out procedures. 

  5. Damaged, unserviceable or defective items:  As a shop we assume you are only bringing serviceable bindings (per the annual indemnification list), and that the items you bring you stand behind.  So any customer that seeks resolution after the swap for an unserviceable item, or defective item, we will refer directly to you for resolution.   

  6. Donations:  We are happy to accept any donations, before, during or after the swap.   Please let us know so there is no confusion.... ie: Whatever doesn't sell, we don't want back.  Etc. 

​​​

Questions about consignment and sales, contact us at:  SkiSundownSwap@gmail.com​

​

bottom of page