Ski Sundown, New Hartford CT.
Consigning at the Swap
At our swap, we accept: Gently used skis, snowboards, cross-country skis, boots, and ski/snowboard clothing that are in excellent condition. Also winter sport related items, such as boot bags, carriers, snow shoes, and race items. Any item brought should be clean and undamaged.
We do not accept:
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Damaged or "unserviceable" gear, such as older bindings (over 10 years old) or skis/boards with damaged edges.
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We do not accept dirty or damaged clothing.
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We do not accept used poles, helmets, gloves or goggles.
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We do not accept any clothing that isn't for winter sports. No tee-shirts, shorts, shoes, etc.
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Please remember, this is a Ski / Snowboard Swap and not a tag sale.
How it all works:
It is fairly straight forward, you can bring any item (listed above) to the swap, we make sure those items are sellable, tag and place them on the sales floor, provide security and manage the overall sales process. If someone wants to buys it, we take care of the purchase, process their payment (cash, check, credit card), and assign any sales to your account. At the end of the swap, you come and pick up any unsold items, and get a check for your percentage of the sales. The consignment fee is 20% for the swap, so consignors receive 80% of the sales.
As a non-profit organization, the Swap is our main source of funding for the Sundown Ski Patrol, and we use that money to purchase medical supplies, equipment and other necessary items for the patrol. We sincerely thank you for being such a large part of it.
Pre-Register Here !!
Step 2: Register your items
Using your Consignor Number, you will need to list
each item you are selling, along with some descriptive
information, and give it a price.
Again, you can do that the day of the swap, or can
pre-register your items. You must pre-register items
if you have more than a 5 items. It just saves everyone
time. Information on using the online tools are listed
at the bottom of this document. But please read through the rest of the info to understand the full process.
Step 3: Bring your items and have them inspected and
labeled for selling.
On the friday and saturday morning of the swap, bring
your items to the swap. All items will be inspected for
damage or serviceability (bindings) and only good quality
items will be accepted. Clothing must be clean and
undamaged (zippers working, no tears, etc). All items
will then be tagged and labeled, and secured
(twine, tape, etc) and placed on the sales floor. You will get a inventory sheet of items, and a contract indicating terms and conditions.
Then go shopping for yourself and your family....
Step 4: Come and get paid.
On the last day of the swap, come to the swap with your inventory sheet (you'll get this when you register your items), and see what has sold. We have staff at computers that can give you real-time status of what was sold and what remains. Go and collect your unsold items, and bring them through the check-out center. We will mark each of your returned items as "returned" and then create a check for you on the spot. You must be present to be paid. We do not mail checks.
Consigning in 4 Easy Steps
Step 1: Register yourself as a consignor.
You can do it the day of the event, or pre-register using
the form here. Honestly, it will just save you time if
you do it now.
After we get your information, we will send you an email
with your consignor number and other information.
Very, Very, Very Important:
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You must come in person the last day of the Swap to get your check and your items. Anything not retrieved the last day of the swap (checks or items) will be considered donations.
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Your check will be written out to the name you register with. So, it is important that you provide accurate information so a bank can cash it for you.
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All items not retrieved by the end of the swap are considered donations. Those items will be left, unsecured, in the lodge until the coming Sat at 3pm.
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Any checks not picked up are considered donations to the Ski Patrol. We do not mail checks.
Drop Off Time and Pick Up times for Consignors... at the Ski Sundown Lodge:
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Drop-Off Times
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Friday Nov 7'th - between 2pm and 9pm
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Saturday Nov 8'th - between 10am and 2pm.
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Pick Up Times
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You may pick up your items anytime during the swap, however to get the best chance of selling them we'd suggest keeping them available as long as possible. We suggest picking them up Sunday between 10am and 2pm is best. Sunday (Nov 9'th) at 2pm is the final cutoff for pickup up items. Anything not retrieved after that time is considered a donations.
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Unsold Items and Donations:
Each year, we have consignors that want to donate items and/or their consignments checks, and we are happy to accept both since we are a non-profit and the proceeds to towards our training and medical supplies..
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Before the SWAP, Either contact us ahead of time or drop items off during the drop off hours and just let the patrollers know you are donating it. We'll take it from there. If you are donating and not coming to the swap, you can coordinate equipment donation logistics with skisundownswap@gmail.com
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After the SWAP. Some people don't want everything back. As you pick your items and/or check, let the patroller know at checkout that you are donating certain items, and we will put them aside. Any item not picked up on the last day of the SWAP is considered a donation. However, we prefer if you can let us know to avoid confusion.
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Donate Your Consignment Check: To donate your consignment check, simply tell the patroller at check-in or at check-out that you want to donate the proceeds, and we will take care of it. You can also donate your proceeds by not picking up your check on Sunday.
Finally... instructions entering / registering your items before the swap.
Option 1 : Pre-Swap Online Entry
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Pre-register and get a consignor number.
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Using your number, follow the online instructions here.
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The cutoff day for online entry is the day before the swap begins. So the Thursday before the swap.
Option 2: Pre-Swap Spreadsheet Entry
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Download and fill out the Excel Inventory Form. It must be this form, not an image, not a photo, not a PDF, not your own excel form.
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Email the form back to us at skisundownswap@gmail.com
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The cutoff day for spreadsheets is One Full Week before the Swap begins (Friday October 31'st)
Option 3: In Person on Swap Day (recommended for 5 or less items)
You can still pre-register yourself as a consignor, and do everything in person at the swap. Its not a bad option if you only have a few items to consign.
Questions about consignment and sales, contact us at: SkiSundownSwap@gmail.com